The BIR Global Trading Forum in Brussels on 25-26 October 2021 is sold out! Registrations are now closed.

REGISTRATION INFO

Registrations must be completed via the online registration form below. All fees are listed in EUR and include Belgian VAT (21%). 

What's included:

  • Access to the networking area and table-top exhibition
  • Welcome Reception at the end of Day 1
  • Special edition of "The Challenge" on Day 2
  • Networking lunch on Day 2
  • Free coffee stations throughout Day 1 & Day 2
  • Access to interactive networking app
  • Access to the full BIR Global eForum (9 commodity webinars throughout November)
  • Access to all webinar recordings after the event

Registrations will not be processed without valid payment. Accepted payment methods are Visa and MasterCard. No bank transfers. If participants are found to be ineligible for the category under which they have registered, BIR reserves the right to adjust the registration fees applied.

COVID-19 Health and Safety

In order to ensure the wellbeing of all attendees, you will need to fulfil one of the following conditions by providing a COVID-19 certificate upon entry:

  • That you have been fully vaccinated at least 2 weeks prior to the event; or
  • That you received a negative PCR-test result no later than 48 hours prior to the event; or
  • That you can show that you contracted COVID-19 in the last 8 months prior to the event

Find out more in our Health & Safety Protocols.

In the interest of everyone's safety and in accordance with current Belgian Covid-19 regulations, the number of participants we can welcome at the venue is limited. Therefore, please register as soon as possible. Places will be allocated on a first-come, first-served basis.

BIR MEMBERS

CATEGORY FEE (incl. VAT)
BIR Gold Member 650 €
BIR Ordinary Member 750 €

NON-MEMBERS*

CATEGORY FEE (incl. VAT)
Observer 950 €

* see ‘Conditions of Attendance’ 

EXHIBITORS*

CATEGORY GOLD MEMBER RATE (incl. VAT) ORDINARY MEMBER RATE (incl. VAT) NON - MEMBER RATE (incl. VAT)
Extra staff registration 650 € 750 € 950 €

* The booking of a table-top exhibition space includes 1 staff registration. Contact Antoine Breysens at abreysens@bir.org to reserve your exhibition spot!  

REGISTRATION GUIDELINES

CONDITIONS OF ATTENDANCE

The convention is exclusively accessible to fully registered delegates representing member companies and national associations affiliated to BIR, which have paid their 2021 annual membership dues to BIR, as well as to special guests and Observers (subject to conditions).

BIR reserves the right to cancel your registration should the membership dues not be settled before 30 September 2021.

Membership within a national federation affiliated to BIR does not automatically entitle a company to register delegates to the convention at the reduced BIR member conditions.

Registrations will not be processed without valid payment.
A confirmation will only be sent by email if above conditions are fulfilled and after the payment has been received.

Each participant should be registered with their own unique email address in order to gain access to products and services related to the convention, such as access to the mobile app, conference proceedings, online evaluation and participants list.

In the interest of everyone's safety and in accordance with current Belgian Covid-19 regulations, the number of participants we can welcome at the venue is limited. Therefore, please register as soon as possible. Places will be allocated on a first-come, first-served basis.

REGISTRATION SECRETARIAT CONTACT DETAILS

Contact: Katia Bultot - BIR Membership Manager
Tel: +32 2 627 57 70
Email: bir@bir.org

YOU ARE NOT A BIR MEMBER

 “Observer” registration status can be granted to representatives from non-member companies for a maximum of 1 convention. After that, every observer needs to make sure that his/her company joins BIR as a member in order for him/her to attend any future conventions. Please note that for new members to be able to register to BIR 2021, their membership applications must be submitted by 30 September 2021 at the latest.

Please contact the BIR Secretariat (bir@bir.org) to register as Observer.

For membership inquiries, please contact Katia Bultot (membership@bir.org).

YOU ARE AN EXHIBITOR

The exhibitor’s official representatives must register by filling in the online registration form via a dedicated booking code which will be sent to you by email as soon as stand booking is confirmed.

For more information regarding Exhibition opportunities, please contact Antoine Breysens (abreysens@bir.org).

PAYMENT

We only accept payments by Visa, MasterCard and American Express credit cards.

CANCELLATION AND REFUND POLICY

All registrations are non - refundable.

If you have registered and can no longer attend BIR Global Trading Forum, another representative from your company can take your place at no extra charge, provided that you notify us in writing at bir@bir.org.

See Substitution section for more details.

SUBSTITUTION

Substitutions are permitted until 15 October 2021. Substitutes must work for the same company as the original registrant, must be in the same registration category (or additional fees may apply) and invoicing information must stay the same. Substitutions must be notified in writing to bir@bir.org.

Sharing of registrations is not permitted.

The BIR Convention Registration Terms and Conditions apply to all registrations.

LIST OF PARTICIPANTS

As from 4 October 2021, registered delegates will receive a provisional list of participants which will be updated and send by e - mail on a weekly basis.

DISCLAIMER

BIR may not be held responsible for any loss, injury or damage to any property, whatever the cause may be. Liability of persons and enterprises providing means of transportation or other services, however, remains unaffected.

 

Should the venue or speakers change, or should the event be partially or completely cancelled for any reason outside the organiser’s control (including, but not limited to, acts of war/terrorism, global disease outbreak, extreme weather conditions and/or industrial action), the organisers will endeavour to reschedule, but shall not be held responsible for any costs, damages or expenses incurred by the registrants.

If for any reason the organisers decide to make material changes to this convention, they are not responsible for airfares, hotels or other costs incurred by the registrants.

The customer takes part in the convention, all tours and functions at his/her own risk.

The organisers may not be held liable for any costs or damages incurred as a result of events outside of their control; including, but not limited to, force majeure, strikes and/or public manifestations.

Only written arrangements are binding.

The sole registered office of BIR is located in Brussels (Belgium). In any disputes that may arise concerning the execution or interpretation of the present General Regulations, both parties agree that they will be subject to Belgian law and that the commercial courts of Brussels will be competent, without prejudice to BIR’s right to initiate proceedings under the laws and before the courts of the participant’s registered office in the event any sums are due by the participant to BIR.

Registration of a participant entails acceptance of these conditions.

The BIR Convention Registration Terms and Conditions apply to all registrations.

Registration of a participant entails acceptance of these conditions.

HEALTH & SAFETY PROTOCOLS

The BIR Global Trading Forum will be a fully live event. The requested official measures will be applied. Rest assured that we are putting all our efforts towards this direction, and we are monitoring the evolution of the pandemic very closely.

Plan your trip to Belgium

We advise you to check with local authorities of your own country, particularly for your return. 

COVID measures evolve in time. So, in order to plan your trip to Belgium, please find some useful links:

To enter the Congress

We want the BIR Global Trading Forum to be a great and safe experience for everyone. Therefore, to enter the congress and the venue, we will require each attendee to show the following documents at the entrance:

  • the EU Digital COVID Certificate or any vaccination certificate recognised by Belgium
  • or a negative COVID-19 PCR test result. This test should be less than 48 hours old
  • or a COVID-19 recovery certificate

Practical detailed measures will be communicated to you a few days ahead of your trip, in order to inform you with the latest measures of our government.

We’ll keep our website updated as soon as the situation evolves.

These will be adjusted as necessary as the situation evolves with the health and safety of our participants remaining a top priority.

All about testing in Belgium:

https://www.info-coronavirus.be/en/testing/

Testing at BRU airport: 

https://www.brusselsairport.be/en/passengers/the-impact-of-the-coronavirus/covid-19-test-centre-at-brussels-airport

You can have a test done at the airport on arrival. Most have their result in 24 hours, though it could take up to 48 hours. If possible, you might even consider arriving in Belgium earlier, to be sure that you do not miss a minute of the event. 

Other testing option

You also have the possibility to get tested in a Covid Test Center which is at walking distance from the Event venue.

Go to this link and select the Brussels Covid Test Center.

https://covidtestcenter.be/

Safety Measures

The BIR Global Trading Forum will be held in-person in Brussels, with health and safety protocols in place, to meet all local regulations at the time of the meeting.

Some of the measures include:

  • To be eligible to attend this event, you will need to be fully (double) vaccinated against Covid-19 and present your certification upon entry to the event. If not vaccinated, you will need to present a negative PCR test no older than 48 hours or a negative antigen test no older than 24 hours before your entry to this event. Note that antigen testing is now available at many Belgian pharmacies.
  • Obligatory wearing of face-masks for all participants throughout the conference centre, except while eating or drinking
  • Widespread availability of hand sanitizer dispensers
  • Distanced seating of 1.5 meters in all conference rooms
  • Enforcement of social distancing throughout the event area
  • More frequent cleaning and disinfection throughout the conference centre
PRIVACY POLICY

General Data Protection Regulation (GDPR): BIR takes your data seriously
Your privacy is important for us and we take your data seriously.

BIR collects and processes personal data in accordance with applicable data protection legislation, in particular the General Data Protection Regulation 2016/679 of 27 April 2016 (“GDPR”).

BIR does not collect or store any of your personal data without your consent when you are visiting this website.

BIR may however obtain your personal data in the context of interactions with you as a member, a partner, a relevant stakeholder, a supplier of goods or services or a (potential) employee.

You can find our Privacy Notice explaining why and how we collect your personal data, the measures we take to protect your data and how long we retain your data. The GDPR also grants you certain rights as a data subject.

If you have questions regarding the processing of your personal data, you can always contact us by e - mail (privacy@bir.org) or by letter to BIR, Avenue Franklin Roosevelt 24, 1050 Brussels, Belgium, Attention “Privacy”.

ONLINE PLATFORM

By registering to BIR Global Trading Forum, you agree to your profile, consisting of your name, job title, email address, company name and photograph, being created on the event’s online platform and mobile application. Your profile will be visible to other attendees on the platform and mobile application, unless you opt to disable visibility.

Data collected to this end is shared with a third - party service provider within the European Union to publish the online platform and mobile application. To find out more about their privacy policy, please visit: https://www.swapcard.com/privacy - policy/

PHOTOGRAPHY, AUDIO AND VIDEO RECORDING

By attending BIR Global Trading Forum, you acknowledge and agree that where you choose to participate in webinar or video conferencing elements of the event, you are giving BIR consent to store recordings for all those meetings that you join, if such recordings are in our system. If you do not consent to being recorded, you can choose to leave the meeting or event. You allow BIR or any third party licensed by BIR to use, distribute, broadcast or otherwise globally disseminate your likeness, name, voice and words before, during and any time after the online event, and in any form, without any further approval from you or any payment to you. This includes the right to edit the media, and the right to use that media alone or together with other information.

THIRD - PARTY CONTENT

The online platform of BIR Global Trading Forum may contain hyperlinks to third parties such as exhibitor websites, as well as contributions posted by attendees including videos, images, descriptions, hyperlinks, and other content. BIR is not responsible or liable in any way for any content posted by third parties or hyperlinks to third parties, and you should review any terms and conditions when visiting their websites.

REGISTRATION

Fill out my online form.

PREMIUM SPONSOR

EXHIBITORS

Stay up to date with our news, market information, legislative updates and events.