FAQ ISTANBUL 2020

Why has BIR decided to reschedule the dates for the 2020 BIR World Recycling Convention & Exhibition in Istanbul?

The health and safety of our members, partners and staff is our number one priority. After due consideration of the current spread of the Coronavirus (Covid-19) in many countries across the globe, BIR leadership has decided to postpone the upcoming BIR World Recycling Convention in Istanbul and reschedule the event on (11) 12-14 October 2020, the time slot previously allocated to our October event in Geneva. The convention will take place at the exact same venue, the Swissôtel The Bosphorus. 

In the past days, we have talked to many of our members and heard their thoughts, concerns and fears about the situation. The rapid spread of the virus and the global health concerns, the growing trend of travel restrictions imposed by countries, companies and airlines, and the overall recommendation to avoid mass gatherings has led us to take this difficult but responsible decision. 

What are the new dates for the 2020 BIR World Recycling Convention & Exhibition in Istanbul?

The BIR World Recycling Convention & Exhibition has been rescheduled to October (11) 12-14, 2020, at the Swissôtel The Bosphorus, Istanbul, Turkey

I already registered. Is my registration valid on the new dates?

Yes. If you registered prior to the date change announcement, your registration will be valid in October.

What is the refund policy if I want to cancel my registration?

In light of current events and insecurities for our attendees and partners, we have rethought our terms of service to give you more flexibility and comfort.
What are the options?

  • We are offering you the flexibility to cancel your registration without any administrative cost up to 31 July 2020, for any registration made before 13 March 2020.
  • You can benefit from a full refund without any administrative cost for any registration made before 13 March 2020.
I have already booked my hotel for the Convention in May. Will I get reimbursed?

BIR has negotiated the possibility to transfer your hotel booking to October, subject to price adjustment. Please indicate your new dates of stay to the Convention Hotel by email at Feyza.kara@swissotel.com to secure your booking

Should you want to cancel your hotel booking, BIR is not responsible for any refund. We recommend that you reach out to the hotel directly to cancel your reservation and request a refund. 

I have already booked my flights for the Convention in May. Will I get reimbursed?

BIR is not responsible for any refund concerning flights bookings.

We recommend that you reach out to the airline directly to cancel your booking and request a refund. We can assist you with a letter attesting the cancellation of the event. 

I submitted a visa request to travel for the Convention in May. What will happen to my visa?

Please contact the embassy in the country where you have submitted the visa request in order to check. We are happy to assist you with writing a new visa invitation letter for the BIR Convention in October.

Which safety measures will BIR implement during the Convention in October?

The health and safety of our delegates, speakers, sponsors and staff at the conference is our highest priority. As we monitor the situation in the lead up to October 2020, we will adapt our plans according to advice we receive from the WHO and other health authorities to ensure safety measures are in place for all attendees of the conference.

The precautions we were already looking into prior to rescheduling:

  • Increasing the cleaning and disinfection across the event, especially at high-volume touch points such as bars, handrails, toilets, touchscreens, and more.
  • A no-handshake policy, and increased signage to inform attendees of basic hygiene measures such as coughing and sneezing in elbow pit and washing your hands regularly with soap for at least 20 seconds.
What happens if the Coronavirus outbreak is not contained by October?

Nobody knows how the COVID-19 situation will continue to unfold. What we do know is that we believe we have made the best decision under the current circumstances to put the wellbeing of our delegates, partners and staff first.

The new extended cancellation policy put in place protects the attendees in case the current situation does not get better by 31 July 2020 (see point 4 above). 

For further information or questions, please contact our support team at bir@bir.org

BIR ISTANBUL CONVENTION POSTPONED

Message from Tom Bird, BIR President
13 March 2020

Dear BIR member,

After due consideration of the current spread of the Coronavirus (Covid-19) in many countries across the globe, BIR leadership has decided to postpone the upcoming World Recycling Convention in Istanbul and reschedule the event on (11) 12-14 October 2020, the time slot previously allocated to our October event. The Convention will take place at exactly the same venue, the Swissôtel The Bosphorus. 

In the past days, we have talked to many of you and heard your thoughts, concerns and fears about the situation. The rapid spread of the virus and the global health concerns, the growing trend of travel restrictions imposed by countries, companies and airlines, and the overall recommendation to avoid mass gatherings has led us to take this difficult decision. 

For the first time in the 72-year long history of BIR, one of our world recycling conventions will not take place as planned. We know how important our events are for our members’ businesses, and therefore this decision was not taken lightly. But when we cannot fully guarantee the wellbeing of our members, exhibitors and staff, it is the right decision to make. We firmly believe that a postponement is the best solution.

If you have already registered, your registration remains valid for the October event. If you cannot make it on the suggested new dates, don’t worry — we have a cancellation policy in place. For this, and many more questions you might have, you can find more information here.

We will now work hard to make Istanbul in October a very successful event that will fulfil all your expectations.

Yours sincerely

Tom Bird
BIR President

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